Epoch AI is looking for an Operations Associate to help us grow and support our team. This person will manage our recruiting, onboarding, and offboarding processes, and generally support our staff in various other ways, helping our organization thrive. The successful candidate will report to me, Maria de la Lama, and work closely the rest of our 14-people team and our fiscal sponsor's operations team.

This role is full-time, fully remote, and we are able to hire in many countries. Apply by May 15!

Key Responsibilities

• Recruiting and helping our team grow
  • The person in this role would manage our hiring rounds, handle outreach for our open roles, communicate with candidates, and help streamline our hiring processes to enable us to grow sustainably and hire the right staff.
  • They would also coordinate occasional visa sponsorship processes, and own onboarding & offboarding processes for contractors and employees.
  • More broadly, this person will play an important role in shaping Epoch’s organizational culture and ensuring it stays strong and healthy as we grow.
• General staff support across a variety of areas including internal policies, SEO, subscriptions, payroll, invoices, benefits and team retreats.
  • Many support responsibilities are currently handled by our fiscal sponsor and professional employer organizations, but the successful candidate will be our staff’s point of contact for a wide range of support requests. We are a small team, so the support responsibilities this person would work on are quite diverse.

About you

You’ll likely have

• An operations mindset: being good at identifying issues, keeping track of many fast-moving tasks and prioritizing among them, and implementing solutions efficiently.
• Great communication skills, and comfort with open and direct communication. It's very important for us that our team members are comfortable giving and receiving feedback, and more generally sharing their thoughts clearly and openly.
• Having a low-ego, supportive mindset and being comfortable working behind the scenes.
• Excellent organization and attention to detail.
• Interest in (further) developing your operations skills, and particularly people operations skills.
• Experience working in operations or managing projects that involve logistics.
• Comfort and experience owning projects and taking responsibility for the results.
• Comfort with remote work.
• Deep interest in Epoch AI’s mission.

If you think you'd be a good candidate but you don't check all these boxes, please still apply!

What We Offer

Compensation

• Annual salary between $60,000 and $70,000 USD pre-tax. The exact salary will be based on prior relevant experience.
• Salaries are not restricted to USD, and contracts and payments are usually in local currencies. Conversions from USD are based on a 1-year-average exchange rate that is updated annually.

Other Benefits

• Comprehensive global benefits package
  • While they vary by country, we make every effort to ensure that our benefits package is equitable and high-quality for all staff. For most countries, the package includes medical insurance, life insurance and pension plan.
• Generous paid time off policy, including:
  • Unlimited vacation with a minimum of 30 days off per year
  • Unlimited (within reason) personal and sick leave
  • Parental leave - up to 6 months of parental leave during the first 2 years after a child’s birth or adoption for parents of all genders
• Equipment stipend of the equivalent of $2000 USD every 3 years to cover costs of purchasing work and office equipment.
• Paid work trips, including 3 staff retreats per year and relevant conferences.
• Additional co-working stipend of the equivalent of $2000 USD annually to work in the same location as other staff.
• Professional development stipend equivalent to $2000 USD annually to spend on learning or development opportunities.
• Opportunity to contribute to a high-impact non-profit organization — our research is trusted by key decision makers globally.
• Other benefits as allowed at the discretion of Epoch’s leadership and local availability.

About Epoch

Epoch is a non-profit research institute investigating the trajectory and impact of artificial intelligence. We help policymakers and the public think more clearly about AI through scientific research and data. Our work informs policy-making at key government institutes and governance at leading industry AI labs.

You can learn more about our work in this summary dashboard or our blog.
 

Additional Information

• Please email careers@epochai.org if you have any questions about this role, accessibility requests, or if you want to request an extension to the deadline.
• While we welcome applicants from all time zones, you may be expected to attend meetings during working hours between UTC-8 and UTC+3 time zones, where most of our staff are based.
• Please submit all of your application materials in English and note that we require professional level English proficiency.
• Travel 1-3 weeks per year is an essential requirement for this position.
• Epoch AI is committed to building an inclusive, equitable, and supportive community for you to thrive and do your best work. We’re committed to finding the best people for our team, so please don’t hesitate to apply for a role regardless of your age, gender identity/expression, political identity, physical abilities, veteran status, neurodiversity or any other background. 
• Epoch AI is fiscally sponsored by Rethink Priorities.